A growing number of educational institutions have now started seeing the worth of integrating new technology into their administrative and educational levels. The fact is that parents, teachers, and students are increasingly becoming tech-aware. Students in educational institutions look forward to a digitized experience upon enrolling — from class enrollment to financial aid applications and applications for both on- and off-campus students. Modernizing paper-based processes by using reliable online e-signature solutions such as Countersign has been transforming the education industry.
Streamline application process
One of the most paper-heavy processes in educational institutions is the application process. Student applications mostly depend on conventional pen-and-paper signatures that generate considerable setbacks for staff and students, along with causing process disruption. Going paperless makes it easier for students to fill and sign important documents faster and at their convenience. Adding an electronic signature ensures efficient monitoring of application forms.
In case a document or form isn’t signed in time, e-signature solutions like Countersign will automatically notify students to sign. It’s part of efficient tracking in real-time to avoid any interruptions in the process.
Reduced time and enhanced organization
Handling paperwork for educational institutions can be chaotic for universities and schools. Schools are continuously adapting to the needs of their students and staff, and virtually all changes come with the compliant paperwork prerequisite that also requires management. Since learning institutions must be adjustable, they must adopt an efficient administrative structure to ensure everything runs smoothly.
Numerous institutions are deploying online systems and implementing digital documentation. By realizing solutions such as Countersign, management can witness considerable savings in the cost of faxing, storing, paper, and discarding documents safely.
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Security
E-signatures allow institutions to send sensitive educational documents securely to guardians and students. Electronically signed documents with Countersign permit users to authenticate the signer’s identity and the date when the user appended their signature.
Moreover, the electronic approach of sending and signing documents also adds additional layers to eliminate the possibility of misplacement or tampering with the documents.
Documents remain digital
Documents signed with an e-signature solution are stored in the service and can be downloaded as digital files. This benefits clerical personnel because they won’t be the only custodians of the official documents. If something needs signing or approval to be deemed official, additional personnel can safely and easily access the necessary documents.
Manage paperwork anytime
Digital signatures can be handy for advisors collaborating with students to choose a suitable course. As advisors need to communicate with students concerning various issues such as eligibility and grades change, they might need students to sign various admission forms. In this case, e-signatures can accelerate an exceedingly slow procedure. And it will also allow the documents to be stored in an encrypted folder instead of cluttering a file cabinet or desk.
Don’t waste time chasing signatures
An e-signature can handle permission slips, financial aid forms, and medical consent forms. Templates stored in the e-signature solution can be called up with just a few clicks. Better still, you can set up our signature solution to send reminders automatically when a student or parent hasn’t signed a form.
Enhanced mobile accessibility
Students, teachers, and parents are native on their mobile devices. They can use digital devices for different tasks associated with education, including payments and registrations. Administrative personnel in educational institutions can also ensure productivity with mobile enablement. An e-signature process that is available on mobile devices permits easier execution of vital processes. Mobile application also encourages students to interact flexibly and effectively with an institution’s management.
Comprehensive incorporation with institutions processes
E-signature solutions offer dependable support for incorporation with different technologies. Learning institutions have numerous departments that leverage different systems and technologies. You don’t need to worry about the incorporation process with the latest signature solutions. Educational institutions can facilitate extensive digital transformation by addressing all their education and administrative processes.
Conclusion
Educational institutions are gradually improving the implementation of new technology for enhancing efficiency at the administrative and academic levels. As students and parents becoming increasingly aware of new technology, the need to present documents in an appropriate format has grown. Innovative solutions such as Countersign offer any required functionality for those seeking to upgrade their processes.
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